Hosting Meetings
Phound has built-in video meetings, so you can host or join a call without a separate conferencing app. You can invite people who already use Phound, send a link that opens in any browser, or even call someone straight into the meeting by phone, no app or account required on their end. Meetings support up to 500 participants.
This guide covers how to start a meeting, invite guests, schedule ahead of time, fine-tune your audio and video, and use Magnum AI to capture notes automatically.
Starting a Meeting
Everything starts on the Home screen of the desktop app. At the top, you'll see a Meetings row. Click New and you'll get three options:
- Schedule a new meeting: set up a meeting for a specific date and time (covered below).
- Host a personal meeting: start a meeting right now.
- Join a meeting: enter a meeting you've been invited to.
Choose Host a personal meeting to start immediately. Phound opens the meeting in a second window, separate from the main app, so the rest of Phound stays open in the background. In the meeting window you'll see your own tile on the left and a join link in the middle.
Inviting People with a Link
The join link in the middle of the meeting window is what guests use to get in. Copy it and send it however you normally communicate, text, email, chat, or anywhere else.
When someone opens the link:
- If they use Phound, the meeting opens in their app.
- If they don't, they land on a meeting page where they can join on the web or grab the app. Either way, that same link gets them in.
Tip: Because guests can join right in their browser, you don't have to ask anyone to install software or create an account just to attend.
Calling Someone Into the Meeting by Phone
If a guest isn't techy, or you just want the lowest-friction option, you can call them into the meeting by phone.
- While the meeting is live, click Attendees at the bottom of the window.
- Add a phone number, or pick someone from your contacts.
- Their number appears with an Invite button next to it.
- Press Invite. Phound calls them from your number.
- They hear a short voice prompt and press a key to confirm, then they're dropped straight into the meeting, without installing anything or creating an account.
Scheduling a Meeting Ahead of Time
To set a meeting up in advance, go back to the Home screen, click New, and choose Schedule a new meeting. From there you can:
- Give the meeting a name.
- Choose the date and time.
- Add attendees by phone number or from your contacts.
The scheduled meeting shows up in your Meetings row with its own join link and dial-in details.
Note: People you add by phone number are not texted beforehand. When you start the meeting and press Invite next to their number, Phound calls them in exactly the same way as a live invite.
Meeting Reminders
So you don't forget when a meeting starts, Phound gives you a heads-up as the time approaches, a notification on your phone, and, if you have desktop notifications turned on, one there too.
Dialing In Your Meeting Settings
Once you're in a meeting, it's worth taking a minute to set things up. Click More, then Meeting settings. There are three tabs:
Meeting Policy
Turn Host mode on to keep full control of the meeting. From here you choose what attendees can do by default:
- Join muted or unmuted.
- Share their screen, or leave screen sharing to the host only.
- Use video, or not.
Audio
Pick your microphone and speakers. There's also a noise reduction toggle, turn it on if you're in a noisy space or on the road so background sound drops and people hear you clearly.
Video
Choose your camera and how you appear on screen. You can mirror your preview, switch between cameras, and pick a background blur or one of the built-in scenes. You can even upload your own background to look a little more put together.
Magnum AI in Meetings
If you're on Phound Premium, you'll see Magnum AI in your contacts. You can add Magnum as an attendee just like anyone else. When Magnum joins, it sits in on the meeting, captures action items, and sends a full summary into your chat afterward, so you don't have to take notes while running the call.
Tip: Add Magnum AI at the start of the meeting so it captures the whole conversation. The summary lands in the meeting's chat thread when you're done.
Meeting Chat
When you open chat inside a meeting and message people, that conversation doesn't stay locked inside the call. Phound creates a normal chat thread for the meeting in your main Chat tab, with all the messages, files, and Magnum AI summaries in one place, so follow-ups are easy after everyone leaves.
Meetings on Mobile
Everything works on mobile too. You can start or join the same meeting from the Phound app on your phone, share the link, or call people in from the Attendees screen. If you begin a meeting on the desktop app and need to move, just join from your phone and keep the conversation going.
Tip: There's even a CarPlay version for taking meetings in the car, handy for joining a call on the road without touching your phone.
Related Guides
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