⌘K
Back to Phound

Hosting Meetings

How to start, schedule, and host video meetings in Phound, invite anyone by link or call them in by phone, with Magnum AI notes and in-meeting chat.

Hosting Meetings

Phound has built-in video meetings, so you can host or join a call without a separate conferencing app. You can invite people who already use Phound, send a browser join link, or share the dial-by-phone details shown with the meeting. Meeting capacity depends on the account plan.

This guide covers how to start a meeting, invite guests, schedule ahead of time, fine-tune your audio and video, and use Magnum AI to capture notes automatically.

Starting a Meeting

Everything starts on the Home screen of the desktop app. At the top, you'll see a Meetings row. Click New and you'll get three options:

  • Schedule a new meeting: set up a meeting for a specific date and time (covered below).
  • Host a personal meeting: start a meeting right now.
  • Join a meeting: enter a meeting you've been invited to.

Choose Host a personal meeting to start immediately. Phound first displays the personal meeting link, meeting ID, dial-by-phone details, and a Host button. Select Host to open the live meeting in a second window while the main Phound app remains available in the background.

See In-Meeting Controls for the complete live toolbar.

The join link in the personal meeting details is what guests use to get in. Copy it and send it however you normally communicate, such as text, email, or chat.

When someone opens the link:

  • If they use Phound, the meeting opens in their app.
  • If they don't, they land on a meeting page where they can join on the web or grab the app. Either way, that same link gets them in.

Tip: Because guests can join right in their browser, you don't have to ask anyone to install software or create an account just to attend.

Invite People During a Live Meeting

  1. Select Attendees in the live meeting toolbar.
  2. Select Invite.
  3. Choose Link, Contacts, or Recents.
  4. Review the person or link before sending the invitation.

The meeting details also show dial-by-phone information for guests who need to join by telephone.

Scheduling a Meeting Ahead of Time

To set a meeting up in advance, go back to the Home screen, click New, and choose Schedule a new meeting. From there you can:

  • Give the meeting a name.
  • Choose the date and time.
  • Add attendees by phone number or from your contacts.

The scheduled meeting shows up in your Meetings row. Open View Details to review its link, dial-in information, attendees, and settings.

Configure Meeting Settings and Co-Hosts

When scheduling or editing a meeting, expand Meeting settings to review the lobby, automatic guest acceptance, and Host mode. You can also open an attendee's three-dot menu and select Make Co-Host.

See Meeting Hosts, Co-Hosts, and Permissions for role and policy details.

For microphone, speaker, camera, and background controls, see Audio, Video, and Virtual Backgrounds.

Magnum AI in Meetings

When Magnum AI is available for your account, you can add it as an attendee from your Phound contacts. Magnum can capture the meeting and provide AI-generated follow-up information after the session. Availability depends on the account and plan.

Tip: Add Magnum AI at the start of the meeting so it captures the whole conversation. The summary lands in the meeting's chat thread when you're done.

Learn how call, voicemail, meeting, and MCP intelligence fit together in What Is Magnum AI?.

Meeting Chat

Select Chat in the meeting toolbar to open the meeting conversation. Review the conversation after the meeting when you need to follow up on messages or shared information.

Meetings on Mobile

Phound meetings are also available in the mobile app. The exact layout can differ from the desktop screenshots in this guide, but the meeting link and meeting ID refer to the same meeting.

Still need help?

If you couldn't find what you were looking for, our support team is ready to assist. Contact Phound Support and we'll get back to you as soon as possible.

Was this helpful?

Still need help?

If you couldn't find what you were looking for, our support team is ready to assist. Contact Phound Support and we'll get back to you as soon as possible.